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    Terms and Conditions for Purchase Order (Foreign) 

    PO is placed and the general terms & conditions given here under, unless otherwise specified and directed.

    SN   Term and Conditions
    1   DOCUMENTATION:

    1.1    NON-NEGOTIABLE SET comprises of following.

    a)       Copy of Non-negotiable Bill of lading/HAWB with a mention of AWB Number:

    b)       Four copies of signed commercial invoice with split-up value of each item of PO.

    c)       Four copies of Advice Note/Packing List in English giving each item and quantity.

    d)       Four copies of Certificate of Origin.

    e)       Four copies of inspection/Material Test/Composition Certificate.

    f)         Catalogue/drawings for components including casting/forgings and finished goods and Composition Certificate for ferrous/non-ferrous metals. Insulating & other raw materials, casting & forgings and other metallic components.

    g)       Phytosanitary certificate in duplicate

    1.1.1          Supplier shall send advance set directly to the following within three days of obtaining B/L/HAWB through COURIER service

    (I)  Dy General Manager (MS) ROD 
             Bharat Heavy Electricals Ltd.       
             World Trade Centre Centre-1 14th Flr
             Cuffe Parade PB No 6130   
             MUMBAI 400 005 INDIA                                        Fax: 022-2187850/2180748     
               CABLE: BHELMAN         		(II)  Additional General Manager (MM)     
              Bharat Heavy Electricals Ltd.          
              P.O. BHEL JHANSI- 284129, INDIA       
              CABEL: BHARATELEC. JHANSI       
              Fax :( 091) 0510-444366
      (III) Insurance Co. as per PO remarks

    1.1.2    Supplier shall Fax B/L/HAWB details of Materials, Quantity and consignment value of agencies at point 1.1.1 above

    1. NEGOTIABLE SET & PAYMENT TERMS: 100% net FOB/FCA value of order (excluding Indian agency commission) would be paid by establishing an irrevocable letter of credit in favor of the manufacturer through our bankers State Bank of India BHEL Jhansi India On presentation of the Negotiable Set comprising of the following documents:

    a. Bill of lading (Original)                    3 copies  b. Invoice (signed)                     6 copies
    c. Packing List/Shipping Specification   6 copies   d. Certificate of Origin                6 copies
    e. Works Test/Inspection Certificate     6 copies   f. Phytosanitary Certificate        2 copies

    1.3 INSTRUCTIONS FOR DOCUMENTS:

                                     I.    Clean Bill of Landing/HAWB in triplicate to be drawn as below:

                                                     Shipper Govt. of India/Consignee: As per L/C & P.O. Terms

                                  II.     B/L to be drawn on FOB basis and freight to pay.

                                III.     In case of HAWB always a mention shall be made of MAWB Number.

                                IV.    Signed invoice shall indicate value of all items supplied. It item is supplied in sets, the quantity & value of pieces making each set shall be indicated. Split-up values is a must together with consolidated value. Also items being supplied shall be linked up with the purchase order item numbers.

                                V.  In case of free supply, supplier shall intimate if the supply is against short shipment or replacements, give earlier shipment details and forward documents as per Para 1.1 & 1.2 above invoice shall indicate value of material.

                               VI.      Packing Lists shall include package wise details and each item shall be clearly identified with its respective packing list.

                             VII.     Any demurrage/wharfage paid at the ports because of delayed/discrepancy in above documents shall be to the account of supplier or their Indian representative.

                                 VIII.  For correspondence and documentation. LANGUAGE SHALL BE ENGLISH.

    2 CASE MARKINGS: Following shall be clearly marked on each case:

                                       I.          Shipper                         Govt. of India

                                     II.          Consignee                     BHEL Jhansi via MUMBAI (INDIA)

                                    III.          BHEL Order No.

                                  IV.          Port of entry     

                                    V.          Post of Destination         MUMBAI

                                  VI.          Gross Weight                Kgs

                                 VII.          Net Weight                    Kgs

                               VIII.          Brief Description           

                                   IX.          Dimension in cms

                                     X.          Supplier           

                                   XI.          Import License No.

    3 PACKING: Material shall be suitable packed in all respects for normal transport by Sea/Air  (as the case may be) to India and subsequently by Rail/Road to Inland destination in India and shall be protected against effects or tropical sail laden climate. Timber used in packing shall be free from bark, insects and fungi. Special packing shall be provided wherever required in addition to above Damage to the consignment on account of poor/inferior packing shall be to the account of supplier or their representative.

    3.1 INSTRUCTION FOR PACKING:

    i)  A broad red band about 4" wide shall be painted all around the case just below the top for identification of BHEL package at the Docks.

    ii)     All marking for safety handling storage and protection etc. shall be clearly marked on the cases as per international practice.

    iii)     Hazardous materials shall be packed with special care for all safety precautions.

    iv)      Proper care shall be taken to ensure correct case marking and packing in accordance with the details in advice Note/Packing List Any delay in clearance because of wrong case marking will be to the account of the supplier or their Indian representative Similarly for any reasons whatsoever descrepancies notices prejudicing our claim with underwriters/carriers with consequential losses shall also be to supplier's account.

    4 MODE OF DESPATCH:

    4.1 BY SEA: depending on the shipping country following conditions shall apply:

    a)       From JAPAN : Shipping arrangements shall be made by Secretary, shipping Co-ordination Committee. Ministry of Transport New Delhi Indian (Cable) TRANSCHART New Delhi, Telex: VAHAN ND 2312, 2448, 3104) through First Secretary (Commercial) Embassy of India, Tokyo, Japan .

    b)       From USA: Shipment shall be arranged per India flag Vessel through M/S OPT Overseas Project Transport Inc. A Thyseen Haniel Logistic Co., 46, Sellers Street Keamy, New Jersey 07032 USA (Telex 6733586, Fax: (201) 996-7833, Phone:201) 998-7771)

    c)       From other than USA & JAPAN Shipment shall be arranged per India flag Vessel through M/s schenker & Co. GmbH PO Box 110320, 2000. HAMBURG 11, West Germany (Cable: SCHENKERCO HAMBURG Telex: 217004-303) Their agents in UK are M/s Schenkers Ltd. Royal London House, 13 Finsbury Square London EC2, Or else a certificate shall be obtained from them to the effect that the shipment has been arranged in accordance with the instructions or the Ministry of Transport, New Delhi India.

    4.1.1 INSTRUCTIONS FOR DESPATCH:      

    i)         Dispatch per Post parcel is strictly prohibited.

    ii)       Four weeks notice shall be given to Shipping Agents about readiness of cargo for finalizing the shipping arrangements.

    iii)      Material shall be shipped on board on FOB basis, inland freight packing forwarding etc. Shall be borne by the supplier.

    iv)      Material shall be included in container if full load available for booking a container exclusively for BHEL otherwise this service shall not be used.

    4.2 BY AIR: Material shall be air freighted through our authorized air consolidation agents only Details shall be as per purchase order and L/C.
    5 INSURANCE: Marine insurance shall be arranged by us at our cost against open  Marine Cover obtained from insurance Co. and advance set of documents shall be airmailed directly to them, by you on address as per PO.
    6 INSPECTION: All goods received are subjects to inspection at our works. Rejected goods shall be returned to supplier at his cost including freight Custom duty if involved second time shall be to the supplier's account inspection at your works shall not absolve you from your responsibility of providing acceptable products nor shall it preclude the subsequent rejections.
    7 GUARANTEE: manufacturer shall submit works test certificates guaranteeing that the material conforms strictly to the specifications for general & special conditions as laid down is the purchase order.
    8 PENALTY: Failure to dispatch in time as per the terms of delivery mentioned in our purchase order would render the supplier liable for an unconditional penalty of 0.5% of value of the goods offered in arrears per week at the discretion of the purchase subject to a maximum of 10%.
    9 RISK PURCHASE: If the material is not supplied within stipulated time. BHEL shall be within their right to cancel the contact and purchase material from any other source at the risk and cost of the supplier in such an event be shall it obligatory on defaulting supplier to make good any loss suffered by BHEL.
    10 DEFICENCIES & DEFECTIVE GOODS: should any deficiency or defect be noticed in the goods, same may be replaced by he supplier without any extra charge under NO CHARGE INVOICE. Any complaint with regard to the material shall be notified to the supplier , who shall replace the same promptly.
    11 AGENCY COMMISSION: Agency commission as per purchase order conditions shall be paid to the supplier's authorized Indian agent in Rupees at exchange rate prevailing on the date of order after receipt & acceptance of goods.
    12 JURISDICTION: Legal suits or any matter arising out of this PO shall be settled in Jhansi Courts.
                                                                    

                                                                                                                     AGM (MM), BHEL, Jhansi, India .

    Additional PO distribution:                    

    i)                     Dy. General Manager (MS)/ROD                        Bharat Heavy Electricals Ltd,                   
                    World Trade Centre -1, 14th Floor                
                   Cuffe Parade, Colaba PB No. 6130
                MUMBAI -400 005 INDIA                                            		ii)    3 Copies to .      
              The Secretary,
              Shipping Co-ordination Committee,
          Ministry of Transport,            
              NEW DELHI-110 001 INDIA
        iii)          M/s Schenker & Co. Gmbh                              PO Box 110320                                                 2000 Hamburg 11                                               WEST GERMANY                   iv)     M/s OPT Overseas Project Transport lnc.
             A Thyseen Haniel Logistic Co.             
                46 Sellers Street , Keamy                                        NEW JERSY 07032, USA  
    v) Air Consolidation Agent, for Air dispatches.